Summary
[ DUBAI JOBS HR Administrative ]Employment:
Full Time
Administration Management (Dubai Office and workshop)
• Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees
• Supervise the admin activities which include:
• Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.
• IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer.
• Local and overseas travel for visitors and personnel
• Accommodation, hotel booking and car rental management
• Office cleaning services and plant maintenance
• Represent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)
• Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updates
• Participate in certification (HSE, OFC) renewal process
• Manage staff accommodation (workshop, VIE)
Hr Management (Middle East and Asia)
HR Policies and Procedures
• In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture
• Make sure that policies and procedures are communicated, understood and applied
• Make sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)
• Ensures legal compliance by monitoring and implementing applicable labor regulations
Recruitment
• Prepare or review personnel job descriptions
• Liaise with recruitment agencies on job post search
• Revise department organization/structure and organize recruitment accordingly
• Post job adverts on company’s LinkedIn page and career website
• Conduct interviews and selecting Candidates
• Ensure an efficient onboarding process for the new hires
• Assist other member of HR Team as Talent soft Administrator on the recruitment module
Manage HR Employee Administration
• Prepare Job Offers and Employment Agreements
• Provide HR services to the employees such as salary certificates, NOC, etc.
• Ensure personnel records are maintained (documents and data in the HR software)
• Coordinate new employee arrival
• Manage employee’s medical insurance
• Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,
• Prepare monthly payroll in coordination with accounting Department
• Manage employee separation activities and disciplinary procedures
• Understand deployment planning and specific compensation system of the deployment team
Leave Management and other accruals
• Register leave requests in HR Works and maintain holiday planner
• Produce quarterly leave report and communicate it to department heads
• Annual flight tickets register and payment
• Rotation schedule update when required
Compensation and Benefits
• Prepare and make recommendations to management for annual salary review and bonus
• Lead market research to make sure company pay practices are competitive
• Maintain salary grids and Job mapping
Training Management
• New employee orientation and onboarding
• Design and implement Annual Training Plan and budget as per identified training needs and group guidelines
• Conduct training effectiveness surveys
• Make sure employee training records are maintained
Performance Management
• Participate to the annual appraisals process and analyse data collected
• Assist managers in their communication and employee relations to ensure postive and constructive management practices and employee satisfaction and engagement
• Assist managers with employee’s performance issues through Performance Improvement Plans
Location:Dubai, Agency/Company:OilExec. This application was posted on:Advertised 9 Aug 2020
DUBAI JOBS HR Administrative
Responsibilities
Employment:
Full Time
Administration Management (Dubai Office and workshop)
• Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees
• Supervise the admin activities which include:
• Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.
• IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer.
• Local and overseas travel for visitors and personnel
• Accommodation, hotel booking and car rental management
• Office cleaning services and plant maintenance
• Represent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)
• Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updates
• Participate in certification (HSE, OFC) renewal process
• Manage staff accommodation (workshop, VIE)
Hr Management (Middle East and Asia)
HR Policies and Procedures
• In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture
• Make sure that policies and procedures are communicated, understood and applied
• Make sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)
• Ensures legal compliance by monitoring and implementing applicable labor regulations
Recruitment
• Prepare or review personnel job descriptions
• Liaise with recruitment agencies on job post search
• Revise department organization/structure and organize recruitment accordingly
• Post job adverts on company’s LinkedIn page and career website
• Conduct interviews and selecting Candidates
• Ensure an efficient onboarding process for the new hires
• Assist other member of HR Team as Talent soft Administrator on the recruitment module
Manage HR Employee Administration
• Prepare Job Offers and Employment Agreements
• Provide HR services to the employees such as salary certificates, NOC, etc.
• Ensure personnel records are maintained (documents and data in the HR software)
• Coordinate new employee arrival
• Manage employee’s medical insurance
• Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,
• Prepare monthly payroll in coordination with accounting Department
• Manage employee separation activities and disciplinary procedures
• Understand deployment planning and specific compensation system of the deployment team
Leave Management and other accruals
• Register leave requests in HR Works and maintain holiday planner
• Produce quarterly leave report and communicate it to department heads
• Annual flight tickets register and payment
• Rotation schedule update when required
Compensation and Benefits
• Prepare and make recommendations to management for annual salary review and bonus
• Lead market research to make sure company pay practices are competitive
• Maintain salary grids and Job mapping
Training Management
• New employee orientation and onboarding
• Design and implement Annual Training Plan and budget as per identified training needs and group guidelines
• Conduct training effectiveness surveys
• Make sure employee training records are maintained
Performance Management
• Participate to the annual appraisals process and analyse data collected
• Assist managers in their communication and employee relations to ensure postive and constructive management practices and employee satisfaction and engagement
• Assist managers with employee’s performance issues through Performance Improvement Plans
About the Company
OilExec International strives to be recognised as a market leader in traditional and web-based recruitment and staffing solutions for the global oil and gas industry. The principal goals of the company are:
To provide tools and services that improve our clients’ recruitment business processes, resulting in measurable economies of costs, time and human resources.
To facilitate both Jobseekers’ access to worldwide oil and gas industry employment opportunities and recruiter’s access to international professional personnel.
OilExec International achieves these goals through a combination of traditional HR recruitment methodology enhanced by the technological functionality of OilExec’s online job-posting and resume database.
DUBAI JOBS HR Administrative DUBAI JOBS HR Administrative DUBAI JOBS HR Administrative
Requirements
S
• Minimum of 5 years’ experience as HR Generalist and in administrative management gained in the UAE and in free zones.
• Experience as PRO in JAFZA preferred.
• Business Degree / HR Management Degree/ CIPD Qualification
• Knowledge and experience in UAE regulations and practices, administrative management, team management, compensation, performance training and development management
• Excellent computer skills, especially Excel (advanced) , payroll and HRIS systems
• Knowledge and experience in supervising in HR in Malaysia beneficial
How To Apply
Please click the apply link to apply from the Company/Agency website